Leverage people's individual expertise in criteria-based prioritization

Published June 8, 2023

With Prioneer’s new feature, you can now assign the evaluation of different criteria to different people, for example in a RICE prioritization. This article shows you why that makes your priorities more accurate, the prioritization method faster, and how you get started.
People asses criteria that they are best skilled to asses.

With our new feature you will:

✓ Get better priorities in less time

✓ Eliminate guesswork

✓ Prevent duplicate work during evaluation

Do you have important decisions or roadmap planning ahead?

A common challenge with criteria-based prioritization (RICE, ICE) is to ensure that you are not just doing guesswork, but that your evaluation is done by people that have the most relevant knowledge.

Take a look at your team: everyone is an expert in their own field. Therefore, not everyone on your team knows the same about the items for your upcoming roadmap:

  • Your product people know best about customer needs.

  • Your engineers know best about the development effort.

  • Your marketers know best about the marketing effort.

When people share their thoughts and preferences, it becomes easier to balance pros and cons, identify potential risks, and consider different viewpoints.

But how do you consider people’s specific knowledge and expertise to get a more streamlined prioritization process and clear priorities?

To help you, we just launched expertise-driven decisions.

Each participant is in a different segment, e.g. Product Manager or Engineer.

Your benefits:

  • You effectively reduce bias and subjectivity. Group prioritization allows for a more profound evaluation of your choice options and all possible outcomes, especially when people decide independently without knowing other people’s opinions or estimations upfront. When you encourage collaboration, people collectively decide on the most important tasks or goals with a higher sense of accountability. You help people to maintain focus and ensure that important tasks or goals receive the necessary focus.

  • You consider the most relevant knowledge by controlling which person can evaluate which criteria, and get the most accurate priorities for your roadmap. Everyone involved in the process may have specialized knowledge in specific areas. By assigning people to evaluate criteria related to their expertise, you can use their domain knowledge effectively. This will give you more accurate assessments, which allows your organization to make better informed decisions. It also ensures that the evaluation process takes into account specific considerations that might be overlooked by others.

  • You identify the best course of action in less time: Prioneer.io shows you the prioritization results based on the common opinion of every stakeholder involved. There are cases in which you do not need the opinion of multiple people for a factor, but you just need one person to asses the value for each of your choice options, e.g., that might be the case for assessing the development effort. With our feature you can assign one individual person to evaluate a specific factor and thereby prevent people of your team making duplicate assessment work because the evaluation happens only once. Also, you can distribute the evaluation between different people to let them prioritize all of your items simultaneously.

How to setup a ranking to make expertise-driven decisions

Step 1: Make criteria settings for each segment

Criteria settings inside a ranking allow to define settings per participant segment.

Using custom settings, you leverage people's specific expertise and let people focus on the criteria they are best equipped to assess.

Instructions: First, open the ranking settings and select the menu section "Participants" to define your segments. Afterwards, select the menu section "Criteria & Formula" to configure who can evaluate what.

People can choose their segment when they join a prioritization. Signup is not required. You can also assign people to segments yourself.

People choose their segment when joining a Ranking.The list of participants also allows you to change the segment of a participant.

Step 3: Only relevant criteria is visible during assessment

Any person who joins a ranking can only fill in their relevant criteria:

People only evaluate what is in their field of expertise (RICE prioritization example).

Thereby you gather opinions from managers, stakeholders, sales people etc. without disclosing all your priorities and details of your decision making. (For that, make sure to set the visibility of your prioritization results to non-public.)

This works for all sharing methods: you can do it with participants that are in your team (inside your workspace in Prioneer.io) and with people you invited anonymously via sharing link.

Attach the right importance to criteria

Of course, you can use a custom score formula and consider all criteria according to your business needs by assigning individual weights:

Apply custom criteria weights by adjusting the formula in the ranking settings.

You can also use segments in Pairwise Rankings to better understand priorities of different groups of people. In the results view of a Pairwise Ranking, you can filter and compare results by segments.

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